Indiana College Core (formerly Statewide Gen Ed)
- Degree-seeking students who have not completed the ICC prior to matriculation will be expected to meet all general education requirements on the campus at which they are officially pursuing a degree. The campus at which a student is seeking a degree will assign the ICC milestone. Coursework taken at another campus or institution will count toward general education requirements or the ICC based on the home campus' articulation rules and its general education requirements. Please visit the University Transfer Office for more information. To add approved courses that satisfy these competencies, please contact USSS-AAR programmers, Kari Fisher or Lori Johnson, by using the AART request link.
AART
- The AART is an online development and modification request tracking system. This form should be used by academic units to request the creation of a new Academic Advising Report (AAR), to request modification of an existing AAR, or to report an AAR problem.
TSAP
- Transfer Single Articulation Pathways: Beginning fall of 2015, completion of an eligible AS or AA degree at Ivy Tech or Vincennes may put a student on a Single Articulation Pathway to a BA or BS at IU. Students can follow a single articulation pathway from an Indiana community college to a corresponding degree at a four-year institution without a loss of credit hours. Click here for IU-specific guidelines.
If an academic program has TSAP plan/s and does not yet have an Academic Advisement Report, please contact USSS-AAR programmer, Kari Fisher, by using the AART request link. Kari will work with your unit/campus in establishing TSAP academic advising reports.
- Academic Structure Coding Guidelines
- Add a Plan/Sub Plan/Program/Degree (Authorization Required)
- Modify a Plan/Sub Plan/Program/Degree (Authorization Required)
- Stop further admittance/Inactivate/Delete Code Request Form (Authorization Required)
- Add/Modify/Inactivate/Delete an Academic Subject (Authorization Required)
- Request a New Attribute for Plan/Sub Plan/Program (Authorization Required)
VPSS maintains control tables in support of the following modules: Admissions, Student Records, Financial Aid, Student Financials and Advising.
- Please send maintenance requests via email to sesctm@indiana.edu
- Course Catalog FAQ
- CARMIn FAQ
- CARMIn Job Aids
- Course Component Definitions
- Remonstrance Filing Instructions
- Variable Title Request (Authorization Required). Please review this job aid for additional information: Submitting a Variable Title Request.
- Block Enrollment Request (Authorization Required). Please review this job aid for additional information: Submitting a Block Enrollment Request.
- If you have any questions or problems concerning CARMIn or the Course Catalog, please email catalog@iu.edu.
- Roster generation
- I to F grade lapse
- Diploma Processing
- Enrollment and Degree Verification
- Inactivation of graduating high school seniors in dual credit careers
- Term Activation, Enrollment Appointments, and WADM NOSH/DISC YOUT
- Transcripts
- Workflow and Work Group Maintenance
Create and maintain workflow processes, workgroups, and users.
- To add, remove, or replace any user(s) from a PeopleSoft workgroup, please email VPSSWF@iu.edu. Include the following information:
- Username(s) or UID(s)
- Action to be taken (added, removed, or replaced)
- Workgroup name(s)
- If a workgroup name is not known, indicate the responsibilities of the user (for example, "this user needs to approve eDrop and eAdd documents for the School of Business")
- Username(s) or UID(s)
Campus Registrar staff may submit spreadsheets for automated processing using Power Automate Flows. If you are from a campus unit, other than the Registrar’s Office, you must work with your campus registrar’s office to request use of these flows.
In order to have your files processed in a timely manner, please:
- Drop your file in \\ads\usss\Student_Records_Batch_Loads_RC\PowerAutomate_DropBox, and
- Send an email to IU-VPSS-SR-Automate@exchange.iu.edu.
The following flows are currently available:
Class Permissions
- Add an add or drop permission
- Class Permission Template (instructions included)
Enrollment Request
- Grade change
- Template coming soon
Experiential and Applied Learning Record (EALR)
- Create an Administrator initiated document to be routed for approvals using the java workflow
- EALR Java Template (instructions included)
- Add an experience directly to a student record in SIS
- EALR SIS Template (instructions included)
IU Special Stat Recalc
- Run IU Special Stat Recalc
- Template coming soon
Maintain Schedule of Classes
- Change Begin and/or End Date
- SOC Begin/End Date Template (instructions included)
- Change Location Code
- SOC Location Code Template (instructions included)
- Update Enrollment, Room, and/or Waitlist Capacity
- SOC Capacity Template (instructions included)
Student Program/Plan Stack Updates
- Add a new Degree Status and/or honors row
- In Review Template (instructions included)
- Add a DISC/REGR row (currently used for ACP)
- Template coming soon
Term Activation (to be used for special populations)
- Tem Activate, check/uncheck Eligible to Enroll box, update academic levels
- Term Activation Template (instructions included)
If you have a manual process that you think would lend itself well to using a Power Automate Flow, but that is not addressed in the templates above, please send your request for a new flow to IU-VPSS-SR-Automate@exchange.iu.edu.