- How to comply
IU has partnered with Med+Proctor for immunization requirements. Follow the step below to become compliant.
- Visit the Med+Proctor website directly or via the One.IU tile.
- Click “Register” and use your IU email address to create either a standard Med+Proctor account or a Med+Proctor Pro account.
- With a standard Med+Proctor account (free), you do not retain access to your uploaded immunization documentation.
- With a Med+Proctor Pro account ($10), you receive lifetime access to your uploaded immunization documentation.
- Complete required personal information, download the immunization certificate, and follow the directions provided.
- Upload a copy of your immunization forms to your Med+Proctor account. Make sure your forms are complete and legible. If you are uploading your own copy of your immunizations instead of the forms provided by Med+Proctor, please be sure it has your medical provider's office stamp and signature. Once the immunization forms are received, you will receive an email confirmation.
- If more detailed instructions are required, consult this step-by-step guide.
All immunization documentation must be in English. Med+Proctor is unable to translate documents.
If your documents require translation, please use a professional translation service. Indiana University has collaborated with Luna Translation Services, though documentation that has been translated by other professional translation services is also acceptable.
Submitting foreign language documentation?
IU has collaborated with Luna Translation Services. If you need translation assistance, please visit https://luna360.com for more information.
What are the next steps?
For those who are able to provide immunization records satisfying all requirements, your status will automatically be updated to compliant and the hold on your account will be lifted. No further action is required. You are now considered compliant at all IU campuses.
Students who provide records that do not meet the immunization requirements as listed here will be prompted to make any corrections. Until all appropriate records have been provided, a student is not compliant.
Failure to Comply
Failure to comply with this requirement can cause students to be prohibited from registering for future terms. Once a student has completed their immunization compliance on Med+Proctor, the hold on their record should be released.
- Getting access to your immunization records
You should be able to get your immunization documentation from your physician’s office.
Indiana residents may also be able to get records through MyVaxIndiana. Contact your physician for a PIN that allows you to access your information.
Non-Indiana residents, check with your state’s immunization registry program.
If you’re unable to get your documentation, talk to your physician. Bloomington, IUPUI, Northwest, and South Bend students can also visit their campus health center.
Bloomington Health Center IUPUI Health Center
Northwest Health Center South Bend Health Center
Documentation from a medical provider is required if you cannot provide the month and year for immunizations due to one of the following:
- You have immunity because you had the disease. Proof of disease history (measles/rubella, mumps, or varicella only) is considered to be in full compliance with state law. A physician’s written statement is required to prove immunity.
- You have laboratory evidence of immune titer.
- You are contraindicated to a vaccine. If a medical contraindication (e.g., allergy to eggs, pregnancy, reaction to vaccine, participation in a current sequence of immunizations, etc.) exists, a written statement from a physician is required to document each specific medical contraindication.
A religious objection does not exempt a student from immunization unless the exemption is made in writing and signed by the student. Religious exemption letters can be returned in lieu of immunization records. Please note that students filing a religious exemption will be required to leave campus if an outbreak of any listed preventable disease occurs on or near campus.
How to Submit an Exemption
- Go to your Med+Proctor account or register if you have not already created one.
- Upload a signed statement stating that you are claiming exemption.
- For medical exemptions, a statement from your then or current medical doctor will constitute compliancy. If that is not available, then a lab titer document will suffice.
- For religious exemptions, a written statement to the effect of, "It is against my religious beliefs to accept vaccinations," with a hand-written signature will suffice. A document with only a typed signature, or that purports to come from someone else will be disapproved.
- If further instruction is required, consult steps 6 - 11 on the Immunization Compliancy guide.
- Campus contacts
If you have any questions, you can contact your campus registrar's office using the email address below.
- Common vaccination packages
MMR – This vaccine qualifies a student for compliancy for mumps, rubella, and one dose of measles.
TDaP – Booster vaccine for diphtheria, tetanus, and pertussis (whooping cough). Usually given at age 11 or 12. This vaccine is required to be compliant.
DTaP – Diphtheria, tetanus, and pertussis (whooping cough). Given prior to age seven. The DTaP vaccine does not make a student compliant.
When should I submit my immunization records?
As soon as possible! You may think you have all the necessary documentation but that may not be the case. The sooner you submit your immunizations the more likely you are to avoid any registration holds or other negative outcomes.
How do I submit my immunization records?
Indiana University has partnered with Med+Proctor to evaluate student immunization records for compliance. To start, go to their website and create an account. Once you have created your Med+Proctor account, upload your immunization records for review. The documents will be evaluated by trained health professionals who will either approve or disapprove each vaccine dose.
Why was my vaccine dose disapproved?
If you go to your account on Med+Proctor, you should be able to see the issue notes left by the reviewer. The most common reasons a document would be disapproved are the following:
- The document was too small or blurry to read
- The vaccine was administered outside the CDC's accepted timeline
- The document is missing the student's identifying information to prove it is the student's immunizations that were submitted
- The vaccine record is not in English and requires translation
- The record is self-reported
- A vaccine is missing at least one of the required two doses
- this may result in the temporary clearance of a hold if the student has already received dose 1, depending on whether or not the waiting period required for dose 2 is still in effect
- if neither dose 1 nor dose 2 have been administered, or if the waiting period between the two doses has already passed, the student is not eligible for a temporary clearance
You will receive an email from Med+Proctor once your immunization records are approved.
What is a temporary clearance?
A temporary clearance lifts a hold from the student's account for a short period of time while the student is in the mandatory waiting period for a second dose of a vaccine and is otherwise compliant with the IU immunization policy.
If I claim a religious exemption from one or all the required vaccinations, and an outbreak occurs on campus, what happens?
If there is an outbreak of any of the diseases IU seeks immunization against, university administrators will consult the database of students who claimed exemption, for religious or medical reasons, and contact them to advise them to leave campus immediately and not return until an “All clear” is given. Such actions are for the safety of students who have not been immunized, as they are at higher risk of becoming sick and further promoting an epidemic. At the time of such outbreak, students who formerly claimed exemption may seek to become immunized and present documentation of such immunization, to avoid the keep away notice.
I'm pregnant. I had some of my vaccinations as a child but not all, and in my current state, I should not take more immunizations. What do I do?
Ask your doctor or prenatal care provider to issue a statement confirming your pregnancy and the expected due date. You can upload that document to your Med+Proctor account to support your request for a medical exemption for the time being. The same precautions will apply to you during that time as with other kinds of medical or religious exemptions: should there be an outbreak on campus, and you have not been immunized, you will advised to leave campus immediately, and not return until an "all clear" is given.
- Immunization policy
Indiana law, IC 21-40-5, requires students on residential campuses to provide proof of their immunization status. Please review the official IU immunization policy here.
- Immunization requirements
All immunization documentation must be in English. We are unable to translate documents. If you need documentation translated, Indiana University has collaborated with Luna Translation Services, though documentation that has been translated by other professional translation services is also acceptable.
Measles, Mumps, and Rubella (MMR)
From the CDC's official website:
“CDC recommends that people get MMR vaccine to protect against measles, mumps, and rubella. Children should get two doses of MMR vaccine, starting with the first dose at 12 to 15 months of age, and the second dose at 4 through 6 years of age. Teens and adults also should also be up to date on their MMR vaccination. Children may also get MMRV vaccine, which protects against measles, mumps, rubella, and varicella (chickenpox). This vaccine is only licensed for use in children who are 12 months through 12 years of age.
Students at post-high school educational institutions who do not have evidence of immunity need two doses of MMR vaccine, separated by at least 28 days.”
Tetanus, Diphtheria, and Pertussis (Tdap)
From the CDC's official website:
"CDC recommends diphtheria, tetanus, and whooping cough (pertussis) vaccination for everyone. Vaccines used today against diphtheria and tetanus (i.e., DT and Td) sometimes also include protection against whooping cough (i.e., DTaP and Tdap). Two of these (DTaP and DT) are given to children younger than 7 years old, while two (Tdap and Td) are given to older children and adults.
For adults who did not get Tdap as a preteen or teen, they should get one dose of Tdap in place of a Td dose to boost protection against whooping cough. However, adults who need protection against whooping cough can get Tdap at any time, regardless of when they last got Td.”
Link to the official CDC website:
Link to the official CDC website:
From the CDC's official website:
"CDC recommends two doses of chickenpox vaccine for children, adolescents, and adults. Children should receive two doses of the vaccine—the first dose at 12 through 15 months old and a second dose at 4 through 6 years old.
People 13 years of age and older who have never had chickenpox or received chickenpox vaccine should get two doses, at least 28 days apart."
- Meningitis compliancy
What is meningococcal meningitis?
Meningococcal meningitis is a bacterial form of meningitis, an infection of the thin lining that surrounds the brain and spinal cord. While rare, the condition is very serious and can be deadly. If untreated it can have a fatality rate up to 50% (10-15% if properly treated) and death can occur in as little as a few hours.
There are several types of bacteria that can cause meningitis. The predominate bacterium of concern for adolescents and young adults is called Neisseria meningitides. There are at least 12 types of N. meningitides, called ‘serogroups’. Serogroups A, B, C, W and Y cause most meningococcal disease. Adolescents and young adults 16 through 23 years old are considered at an increased risk for the disease.
Why is IU adding meningococcal immunizations to their requirements for first year students?
The Indiana General Assembly passed a law in 2017 that takes effect beginning with the 2018-2019 school year. The law requires universities with residential campuses to include meningitis immunization in their immunization standards. This new law will further promote public health and prevent disease in our university community. IU is requiring immunizations that cover the MenACWY (also known as MCV4) serogroup and although not a state requirement, strongly recommends that students be vaccinated for the MenB serogroup.
Who else is doing this?
All residential universities in Indiana will have to require some form of a meningitis immunization. Most states, including Indiana, currently require the MenACWY (MCV4) immunization in high schools. MenB is currently a recommended immunization for 12th graders in Indiana and may be a requirement in the future. This new requirement will help prevent infections in the university community.
How will this impact students?
Under the new requirements, first year students aged 21 or younger will have to be immunized with one dose of MenACWY (MCV4) on or after their 16th birthday. Additionally, first year students aged 23 or younger are strongly recommended to be immunized with two doses of MenB.
Students without the MenACWY immunization will have to obtain them either through their primary care physician, local clinic, or university health center.