Award Federal, State and University funds to qualifying students under the guidelines set by the Department of Education, the Commission for Higher Education and Indiana University
Certify and audit eligibility for federal and private loans
Audit eligibility for aid when student status changes, including receipt of additional assistance, change in enrollment status or academic program, class level, or other factors impacting eligibility
Assess students’ academic eligibility for federal and state aid (measuring Satisfactory Academic Progress -SAP) and coding student records with assessment results
Calculate the amount of federal aid earned for students who withdraw or stop attending all classes or who fail to begin attendance after receiving a refund, and return unearned funds to the federal aid programs
Student Information System (SIS) set up and support
Annually establish student Cost of Attendance (COA) figures using an agreed upon methodology for estimating direct and indirect education expenses, including tuition and fees, books, room and board, transportation and personal expenses
Configure the SIS to assign estimated costs to students based on their attributes including resident/non-resident, undergraduate/graduate, academic program, enrollment status and monitor for changes in status
Establish and code rules for awarding and disbursing financial assistance via batch processes in accordance with applicable regulations and policies
Create, monitor and maintain batch programs for loading and sending/receiving files from external agencies, including state aid data, federal application records, federal loan and grant origination and disbursement records, student loan entrance and exit counseling confirmations
Design, test, implement and maintain SIS modifications to improve processing accuracy and ensure regulatory compliance
Enterprise Scholarship Systems
UES provides:
Central administration of Blackbaud Award Management (BAM) - our shared, online vended system for awarding institutional scholarships
Configuration option testing to achieve desired results, and testing new features and enhancements
Management and support for campus utilization of the IU Auto Awards process for administering many recruiting scholarship programs
Leadership for a system-wide user group for training, coordination and sharing best practices
Security administration and user role assignments
IU System External Reporting and Compliance
Oversight for campus compliance with federal requirements for making certain student consumer information available, sending required notifications and monitoring related notifications to students and staff as dictated by the Higher Education Act as amended, FERPA, the Clery Act, the Violence Against Women Act, etc.
Annual preparation and submission of the Federal Fiscal Operations Report and Application to Participate (FISAP) for all campuses
Fiscal oversight of budgets and expenditures for the federal Campus-Based Aid Programs
Drawdown and reconciliation of all state and federal aid funds
Coordination with the State Board of Accounts and IU Internal Audit for annual Single Audit of financial aid and any ad hoc audits that may be conducted
